Grants & Compliance Manager (Awards) (based in Bangkok)
This role will work collaboratively with Programme leadership, Save the Children Awards teams (ASRO, ARO and other Awards engagements including Centre), partners and across all departments of the programme to ensure smooth management of the awards portfolio and associated sub awards. The post holder will work with others to ensure that the programme adheres to all its award management obligations internally within Save the Children and externally with donors.
In the event of a major emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
- Ensure that award management systems and processes are successfully implemented across the life of award, and that key controls are in place to support effective management of the award portfolio and compliance with the donor requirements.
- Develop positive working relationships and maintain effective communications across the programme team, partners, and with Save the Children Awards teams, being responsive to stakeholders needs.
- Provide regular management information to the Deputy Chief of Party, Programme Operations on the performance of the allocated portfolio, highlighting critical risks.
Partner Assessments and Agreements
- Coordinate with the Partnership & Programme Support (PPS) Team on organisational assessments of Partners as per SCI Awards Management procedures
- In coordination with Partnership Manager, draft Partner Agreements/MOUs with relevant Annexes and take through signing processes.
- Contribute on Award Management and donor compliance specific capacity building of Partners as required and identified in Assessments.
- Represent SCI to partners as required, eg in contract negotiations during life of Award
- Ensure all key documents are filed and updated accordingly.
- Work with relevant staff to ensure relevant donor requirements are effectively communicated and understood by implementing partners and project team.
- Liaise with the donor for clarification and confirmation of final budget figures, payment schedules and narrative/financial reporting dates. Ensure documentation of agreements are captured on the Awards Management System (AMS) and filed accordingly.
- Create Donor Reporting Codes (DRCs) on AMS.
- Work with Finance team to support/advise them on DEA Code assignment and communication with team members on allocated budget.
- Review Fund Summaries produced from AMS, checking for consistency and quality of information and summarise in writing, key reporting and compliance requirements including potential issues for Award Kick Off Meetings, Award Review meetings till closeout
- Coordinate with respective budget holders and finance in order to ensure budgets are correctly allocated and aligned.
- Coordinate processes related to change requests, amendments etc on awards as required.
- Facilitate and capacitate award management and donor compliance specific trainings/capacity building.
Regular Award Reviews and Donor Reporting
- Provide leadership for overall award monitoring processes and ensure effective support to partners and Senior Management Team (SMT).
- Support partnership team to coordinate the process for financial and narrative reports through circulation of timely reminders to partners.
- Highlight critical financial issues such as over/under spends to SMT and Budget Holders and collaborate with colleagues to identify responsive solutions. Prepare donor amendments/waivers/derogations as required.
- Provide technical support to partners and Budget Holders on Monitoring issues and budget revising (if required).
- Monitor the Award Payment Schedules and Income Requests for respective donors, working closely with finance to ensure this done in a timely manner. Submitting to donors as needed and maintaining AMS with up to date information.
- Coordinate and escalate to Asia Sub-Regional Office Award Manager Award-specific risks and issues for mitigation.
- Communicate and coordinate with Save the Children Member and donors to understand donor compliance requirements relating to award portfolio, including budgeting and reporting, and ensure deadlines and requirements are met.
- Plan and deliver training and capacity building related to SCI Awards Management/donor compliance as required.
- Coordinate Close Out of Awards in a timely manner and in line with SCI and donor processes and procedures.
Award Management System (AMS)
- Ensure that all opportunities, proposals, agreements and amendments with donors are processed and approved through AMS in a timely fashion.
- Ensure all AMS records are an accurate reflection of current award status at all times, and have all required documentation attached.
- Ensure all partners and sub-award agreements are input into and approved through AMS.
Child Safeguarding Responsibility:
- Ensure that the safeguarding of children is incorporated into relevant programme processes and children are protected from exploitation, increased vulnerability, or any form of harm or indignity.
- Thai national to work in Thailand in this type of position.
- Interest in and commitment to working alongside others within a dynamic, interdisciplinary team and taking opportunities for learning and professional development.
- Promote and support a strong collaborative team culture across programme teams.
- Additional responsibilities as assigned and agreed with the Deputy Chief of Party, Programme Operations.
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers
Closing Date for Application: 28 Sep 2023
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.